Job Description

Job Description

About Us:

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

Our Vision: Building Community to Better Our World

Our Mission: Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

Doing Good through Food: engaging in action around food access, health and wellness, education, and philanthropy.

Job Purpose:

Provide administrative & sales support to the Sales Managers/Event Directors, ensuring the successful planning & execution of off-premise, full-service catered weddings. A majority of duties facilitated are dedicated to administrative planning, with the remainder spent in-field for event support.

Responsibilities

Assist in the creation and maintenance of all catering deliverables for wedding events, including but not limited to:

Curate proposals with seasonal &/or specialty menus, beverage lists, pantry sheets, rental equipment orders, liquor license permits & insurance certificates
Attend rentals & specialty equipment showroom visits w/ clients & vendors to determine final ‘look’ of event
Schedule Tastings based on client & company calendar availability; build entire sample presentation of event (as-needed) with support-staff to confirm final experience
Confirm event-specific staffing guidelines & uniform requirements
Stay apprised of guest count changes, food allergens & choice-of menu specifications
Toggle between & track details of multiple vendors to ensure seamless day-of execution
Liaise with external & internal design entities to maintain overall event aesthetics & style
Maintain client contact in absence of designated Sales Manager/Event Directors
Utilize designated Sales Administrator for all applicable task assistance & delegate duties accordingly
Assist with coordination & attend site inspections for event walk-throughs
Draft floorplans between multiple software programs as-needed for use by 3rd party planners, vendors & all event staff
Produce all applicable run-of-show (ROS) paperwork for internal operations & event staff
Attend events & serve as a liaison to the Event Captains, providing additional on-site supervision for a successful, as-planned execution
Communicate with Event Captains & all on-site vendors to ensure event timing concludes accordingly & on-budget.
Ensure alongside the event team that the event breakdown occurs according to venue requirements
Assist the Sales Managers/Event Directors with all close-out details, purchase-orders & invoice approvals

Desired Availability, Skills & Experience

Must be a motivated self-starter & skilled multitasker who:

Truly enjoys weddings!
Has nights & weekends availability during May – October wedding season
A poised professional, capable of collaborating with a large team of varying individuals
Demonstrates interest &/or has prior experience in the hospitality industry, specifically in catering, event planning &/or sales
Demonstrates attention to detail, problem solving, logic, analytical, mathematical & customer service skills, acquired through practice or training
Demonstrates food knowledge for menu recommendation & creation
Excellent computer skills including proficiency in the Microsoft suite of office products, (Word, Excel, PowerPoint, Access)
Ability to successfully navigate & utilize the GP photo library/graphics programs to enhance sales proposals, etc.
Strong written & verbal communication skills
Possesses great presentation & public speaking skills
Has high performance expectations & willingly owns results
Demonstrates a commitment to goals & approach to challenges with a "can do" attitude & persistence in the face of adversity
Actively pursues learning & self-development to enhance personal, professional & unit growth

Job Type: Full-time

Salary: $65,000.00 - $75,000.00/year + Commission

Benefits: PTO, 401K, Medical, Dental, and Vision insurance, Transit, and FSA (Flexible Spending Account)

Great Performances is an Equal Opportunity Employer.

Must be able to provide valid documentation that you are legally eligible to work in the United States.